BY-LAWS OF THE REZ BALL ASSOCIATION
ARTICLE I - THE ASSOCIATION
Section I - Name of the Association. The name of the Association shall be The Rez Ball Association.
Section 2 - Office of the Association. The office of the association shall be at such place as the Association may from time to time designated by resolution.
ARTICLE II - MEMBERSHIP REPESENTATIVES
Section I - Representatives. Each reservation will select/elect one
voting member to represent its interest, position, and desires in the Association.
These members shall sit on the Representative Advisory Committee until replaced
by their Tribal Council.
Section 2 - Duties. Reservation Representatives will serve as the Association's advisory committee and as chairman or members or standing committees; update tribal councils on Association activities; present tribal or individual comments and complaints to the Board; provide ideas, input and recommendations on sports, events and activities to the Board; actively participate in producing or managing events and activities.
ARTICLE III - OFFICERS
Section I - Officers. The officers of the Association shall be a Chairman, Vice Chairman, Secretary, Treasurer and three Members-at-Large.
Section 2 - Chairman. The Chairman shall preside at all meetings of
the Board of Directors (herein called the "Board"). Except as otherwise authorized
by resolution of the Board, the Chairman shall sign all contracts, deeds and
other instruments made by the Association. The Chairman shall submit, at each
meeting, such recommendations and information as he/she may consider proper
concerning the business, affairs and policies of the Association.
Section 3 - Vice Chairman. The Vice Chairman shall perform the duties
of the Chairman in the absence of incapacity of the Chairman; and in case of
the resignation or death of the Chairman, the Vice Chairman shall perform the
Chairman's duties until such time as a new Chairman is elected. The Vice Chairman
shall perform other duties as directed by the Chairman.
Section 4 - Secretary. The Secretary shall keep the records of the
Association; shall act as Secretary of the meetings of the Board of Directors
and record all votes; shall keep a record of the proceedings of the Board of
Directors in a journal of proceedings to be kept for such purpose; and perform
all duties considered normal and incidental to the office. In the absence of
both the Chairman and Vice Chairman the Secretary shall preside over meetings.
Section 5 - Treasurer. The Treasurer shall have the care and custody of all funds of the Association and shall deposit the same in the name of the Association in such a depository as the Board may select. He/she shall sign all orders and checks for the payment of money and shall pay out and disburse such moneys under the direction of the Board. Except as otherwise authorized by resolution of the Board, all such orders and checks shall be countersigned by the Chairman. He shall keep regular books accounting for all money received and expended and shall render to the Board a report at each regular meeting. His report shall show an account of all transactions and also of the financial condition of the Association. He/she shall give such bond for the faithful performance of his duties as is required. He shall submit a complete written annual report as required by the Chartering Ordinance for the Association.
Section 6 - Members-at-Large. Three members-at-large will be elected to serve on the Board of Directors. They will participate in all discussions, votes and decisions of the Board. Each member will serve as chairman of a committee to which appointed by the Chairman.
Section 7 - Elections or Appointments.
a. The Chairman and Treasurer will stand for election every three (3) years.
b. The Vice Chairman, Secretary and Members-at-Large will stand for election every two (2) years.
Section 8 - Vacancies. In the event that an officer(s) position becomes vacant the general membership Representative Advisory Committee will elect successors from its membership to fill the vacant position(s) and with approval of the Rez Ball Association Board of Directors.
Section 9 - Other Personnel. The Association may from time to time employ such personnel; as it deems necessary to carry out its powers, duties and functions as prescribed by law and resolution. The selection and compensation of such personnel shall be determined by the Board.
ARTICLE IV- MEETINGS
Section I - Membership Representatives Meetings. The Chairman shall
preside over a quarterly meeting of the Membership Representative Advisory Committee.
The meeting shall be held on the 2d Tuesday of January, April, July, October
at 6:00 p.m., in a regular place which shall be determined by the Board.
Section 2 - Board of Directors Meetings. The Chairman shall preside
over a monthly meeting of the Board of Directors. The meeting shall be held
on the 2nd Tuesday of every month at 7:00 p.m., in a regular place which shall
be determined by the Board. A board member missing two meetings within a six
month period without a valid excuse shall be expelled and replaced. Notification
of pending absence must be made 24 hours prior to the scheduled meeting, emergencies
Section 3 - Emergency Meetings. The Chairman of the Board may, when he deems it necessary, or upon written request of two Board members, shall convene an emergency meeting for the purpose of transacting official business designated in the call. A quorum must be present to transact business.
Section 4 - Quorum. A quorum consists of a majority of the elected and filled positions of the Board. A majority of the quorum present is needed to conduct busisness, adopt a motion, resolution or confirm an action of the board.
Section 5 - Order of Business. All meetings of the Association shall use the following sequence:
1. Call to Order.
2. Opening Prayer
3. Roll Call
4. Reading and Approval of Previous Meeting's Minutes
5. Secretary's Report
6. Treasurer's Report
7. Committee Reports
8. Old Business
9. New Business
All resolutions will be in writing and a copy shall be provided to each Director. Acopy shall be appended to the Secretary's Journal.
Section 6 - Manner of Voting. In the case of elections and amendments to the by-laws all voting will be done by secret ballot. Voting on matters considered before the Board or Membership Representative Advisory Committee shall be by voice vote. The record of the vote shall be the number of Ayes, Nays and Abstentions and entered into the minutes of the meeting. In the case of a tie the Chairman shall vote.
ARTICLE V - AMENDMENTS
Section I - Amendments to By-Laws. The by-laws of the Association shall be amended only with the approval of the Membership Representative Advisory Committee after the amendment has been provided in writing to each council member at a Quarterly Meeting.
Section 2 - Voting. Voting for amendments will be by secret ballot.